Specific information for Trainers, Facilitators & Mentors   (general information for staff)
 

Procedure for registration of course

  • Wait for instruction from Sabbatical Manager for when to start course registration.

1. Please go to the Sabbaticals Homepage at http://hcisab2.hci.edu.sg/ and click on Online Bidding System (OBS) on the left column or alternatively go directly to http://hcisab2.hci.edu.sg/OBS/.
2. Click "Login" on the top row and login to OBS using your HCI login.
3. Click "Register New Course"
4. Your name will appear here by default. Select the Teacher-in- charge from the drop down menu if you are registering for another teacher (please ensure that you have asked the teacher's consent).
5. If the course your are registering is a previous course you had conducted, click on "Current Course". Select the course from the drop down menu. If it is an entirely new course, please see me or email me (chewty@hc.edu.sg) with the title of your course to get a course code first before you proceed. With the course code, click on "New Course" and enter the title of the New course.
6. Click "next".
7. If it is a current course, all information you have keyed in previously are already captured here. Please verify that the information is correct. If it is a new course, please key in all information.
8. Remember to click "submit".
9. To edit your information, go to "Manage Course". You can edit all information here and remember to click "Submit".
10. You can also view the course information that will appear to the students at http://hcisab2.hci.edu.sg/OBS/courses.php
11. Click on "Prebook Students" to prebook students for your sabbaticals. You will need the NRIC of the students you want to prebook or enlist as student trainers. You can access students' NRIC from the pupil excel worksheet at O:\Network Resources\Support and Services\Admin\Student matters\ or simply ask them to write down their NRIC for you.

 
General

·   Flag-raising ceremony as usual.

·   Estate will be informed that only the classrooms that are used for training and remedials will be opened daily. For other rooms, please draw key from office in the usual way.

·   Attendance will be marked via the excel worksheet located at the S: drive.

 

How to locate the pupils?

·     Go to Sabbaticals Homepage (http://hcisab2.hci.edu.sg/). Check for link on the left hand navigation column.

Admin tasks on First Day
The first hour in the morning will be devoted to:
  • inform students that the course fees will be deduced from their Giro Account. laying ground rules regarding attitude and etiquette
  • setting up duty roster for room cleanliness (Important and a Must)

For courses involving external vendors

  • please inform external vendors that payment will be made by the school.

  • collect any invoices from them to be handed to the finance department.
  • All invoices should be address to "Hwa Chong Institution (High School)", attention to the name of the teacher ic.
 

Cleanliness

  • duty boys to re-arrange furnitures back into place

  • tidy up room
Take note:   release pupils for EP3 after 1.30 pm
 

Attendance Taking

  • Take attendance daily with the attendance sheet given.

  • Update the attendance in the respective excel worksheet at I Drive/onglw/Sabbatical 2007/Namelist_2007_Term 2/
 

Submission of invoices

  • Printings can be done at photostating shop; quote 'sabbaticals'

    Submit invoices of purchases made within one week after the last day of sabbaticals to Esther

    If no receipt is available, supply brief note on break-down of expenses (please type it out). Please paste all receipts and invoice on A4 size paper and provide a summary sheet as a cover page.

    Take rubber stamp from Sabbatical Manager, chop and sign

  • Sabbatical Manager has to counter-sign the invoice before submitting it to Esther for claim

  • Only original invoices are accepted.
 

Outings

·   Completed consent forms must be collected back from pupils for safe-keeping before the actual outing.
 

Survey

  • General survey :  online, please look out for my further message.

  • Course survey : your own (optional)

 

Sabbaticals ACE

·   Cap at 5 CP for student participants ·   Attendance should not be included in rubrics (please mark attendance in excel worksheets) ·   Trainer, cotrainer will get maximum 10 ACE points·   Key in the ACE points at the end of the course at the iVLE.

·   Please send to respective PCs/SCs & Sabbatical Manager a soft-copy of rubrics after the sabbaticals
 

Thank you for making this term sabbatical a success!